Word 2003 Shortcut Keys

Keys for General Use

All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign, like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma, like this: ALT, F, X.

Accessing and Using Menus and Toolbars

To perform this action...	Press...
To add a toolbar button to a menu. (When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the Bullets command to the Format menu.)	ALT+CTRL+= (equal sign)
To remove a command from a menu. (When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.)	ALT+CTRL+- (dash key)
To customize the shortcut key for a menu command. (When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.)	ALT+CTRL++ (plus key on numeric keypad)

Creating, Viewing, and Saving Documents

To perform this action...	Press...
To create a new document of the same type as the current or most recent document	CTRL+N
To open a document	CTRL+O
To close a document	CTRL+W
To split the document window	ALT+CTRL+S
To remove the document window split	ALT+SHIFT+C
To save a document	CTRL+S
To quit Word	ALT+F4

Finding, Replacing, and Browsing Text

To perform this action...	Press...
To find text, formatting, and special items	CTRL+F
To repeat find (after closing Find and Replace window)	ALT+CTRL+Y
To replace text, specific formatting, and special items	CTRL+H
To go to a page, bookmark, footnote, table, comment, graphic, or other location	CTRL+G
To switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor	ALT+CTRL+Z
To open a list of browse options	ALT+CTRL+HOME (Use the arrow keys to select an option, and then press ENTER. To browse through the document by the selected option, press CTRL+PAGE UP/DOWN.)

Undoing and Redoing Actions

To perform this action...	Press...
To cancel an action	ESC
To undo an action	CTRL+Z
To redo or repeat an action	CTRL+Y

Switching to Another View

To perform this action...	Press...
To switch to print layout view	ALT+CTRL+P
To switch to outline view	ALT+CTRL+O
To switch to normal view	ALT+CTRL+N
To switch to Reading View	ALT+R
To expand or collapse subdocuments in a master document	CTRL+\

Working with Web Pages

To perform this action...	Press...
To insert a hyperlink	CTRL+K
To go back one page	ALT+LEFT ARROW
To go forward one page	ALT+RIGHT ARROW
To refresh	F9

Note: To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT, press V, press T, use the arrow keys to select Web, and then press ENTER.

Sending E-Mail Messages

To send the current document as the body of an e-mail message, press ALT+F, D, M.
Use the following keys when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary.

To perform this action...	Press...
To send the active document or message	ALT+S
To open the Address Book	CTRL+SHIFT+B
To check the names on the To, Cc, and Bcc lines against the Address Book (when the insertion point is in the message header)	ALT+K, CTRL+K
To open the Address Book in the To field	ALT+. (period)
To open the Address Book in the Cc field (when the insertion point is in the message header)	ALT+C
To open the Address Book in the Bcc field if the Bcc field is visible. (To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box)	ALT+B
To go to the Subject field	ALT+J
To open the Microsoft Outlook Message Options dialog box	ALT+P
To create a message flag	CTRL+SHIFT+G
To move to the next box in the e-mail header when the insertion point is in the message header; to move the insertion point to the body of the document or message when the last box in the e-mail header is active	TAB
To select the previous field or button in the e-mail header	SHIFT+TAB
To select the Send button when the insertion point is in the message header	CTRL+TAB (Use the arrow keys to move to the other buttons, if desired. Press ENTER to perform the action for the selected button or command)

Using Speech and Handwriting Recognition

To perform this action...	Press...
To switch between languages or keyboard layouts	Left ALT+SHIFT
To switch microphone on or off	Windows Logo Key+V
To switch between Voice Command mode and Dictation mode	Windows Logo Key+T
To display a list of correction alternatives	Windows Logo Key+C
To turn handwriting on or off	Windows Logo Key+H
To turn Japanese Input Method Editor (IME) on 101 keyboard on or off	ALT+~
To turn Korean IME on 101 keyboard on or off	Right ALT
To turn Chinese IME on 101 keyboard on or off	CTRL+SPACEBAR

Notes
You can set the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
The Windows Logo Key is available on the bottom row of keys on most keyboards.
The Input Method Editor is a program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.